WHat is the Structure Of An Letter?
Sachin Khanal. Coding King. Founder Of AooA Mobile Company
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1. Sender’s Information
- Your Name
- Your Address
- City, State, ZIP Code
- Email Address
- Phone Number
- Date (the date you are writing the letter)
2. Recipient’s Information
- Recipient’s Name
- Recipient’s Title/Position
- Company Name
- Company Address
- City, State, ZIP Code
3. Salutation
- Greeting: Use “Dear [Title] [Last Name],” (e.g., Dear Mr. Smith,)
4. Introduction
- Purpose of the Letter: Briefly state the reason for writing the letter.
- Context: Provide any necessary context or background information.
5. Body of the Letter
- First Paragraph: Elaborate on the purpose. Provide detailed information, explanations, or requests.
- Second Paragraph: Continue with any additional details or arguments supporting the purpose of the letter.
- Third Paragraph: If necessary, include further explanations, examples, or additional requests.
6. Conclusion
- Summary: Briefly summarize the main points or requests.
- Call to Action: State what you would like the recipient to do (e.g., respond by a certain date, take a specific action).
- Thank You: Express gratitude for their time and consideration.
7. Closing
- Formal Closing: Use phrases like “Sincerely,” “Yours truly,” or “Best regards,” followed by a comma.
8. Signature
- Handwritten Signature (if sending a hard copy)
- Typed Name
9. Enclosures (if applicable)
- List of Enclosures: Mention any documents you are including with the letter, e.g., "Enclosures: Resume, Portfolio".
10. CC (if applicable)
- Carbon Copy: If you are sending copies to others, mention it here.
This structure works well for most formal letters, such as business letters, job applications, or official correspondence.
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